Notice is hereby given that the 60th Annual General Meeting of the members of the Allawasaya Textile & Finishing Mills Limited will be held on Saturday October 28, 2017 at 03:30 p.m. at its registered office, Allawasaya Square, Mumtazabad Industrial Area, Vehari Road, Multan, Pakistan to transact the following business:

ORDINARY BUSINESS

• To read and confirm the minutes of the 59th Annual General Meeting of the Company held on October 29, 2016.

• To receive, consider and adopt the audited annual financial statements of the Company together with the Directors’ and Auditors’ Reports thereon for the year ended June 30, 2017.

• To appoint auditors and to fix their remuneration for the financial year ending June 30, 2018 who will hold office till conclusion of the next Annual General Meeting. The Board on the recommendation of the Audit Committee has proposed the appointment of M/s Deloitte Yousuf Adil Chartered Accountants as external auditors. The retiring auditors being eligible, have offered themselves for re-appointment.

• To transact any other business with the permission of the Chair.

						Sd/-	
					     (MUHAMMAD ISMAIL) 						
					     COMPANY SECRETARY
					 Multan, October 04, 2017

NOTES:

• The Shares Transfer Books of the Company will remain closed from 21-10-2017 to 28-10-2017 (both days inclusive) transfers received in order at the office of the Company’s Shares Registrar, M/s Hameed Majeed Associates (Pvt.) Limited, H.M. House, 7-Bank Square, Lahore by the close of business on October 20, 2017 will be treated in time.

• A member entitled to attend and vote at the meeting, may appoint any other member as a proxy to attend, speak and vote on behalf of him/her. A proxy must be a member. Proxy Forms duly stamped with Rs.5/- revenue stamp, signed and witnessed by two persons, in order to be valid must be received at the Registered Office of the Company not later than 48 hours before the time of holding the meeting.

• Any individual beneficial owners of CDC, entitled to attend and vote at the meeting must bring his/her CNIC or passport to prove his/her identity and the proxy shall produce his/ her original CNIC or passport. In case of corporate members, the Boards' resolution or power of attorney with specimen signatures of the nominee shall require to be produced at the time of meeting.

• For the convenience of Members, a Standard Request Form with appropriate details has been uploaded on the Company’s website . Those Members who opt to receive the hard copies of the annual audited financial statements instead of sending the same through CD/DVD/USB at their registered addresses may apply to the Company Secretary at his postal or email address secretary@allawasaya.com.

• Members are requested to submit an attested photocopy of their valid Computerized National Identity Cards (CNICs) as per SECP's direction, if not provided earlier and also communicate to the Company immediately of any change in their addresses.

• Members can also avail Video Conference facility in (name of cities where facility can be provided keeping in view geographical dispersal of members). In this regard please fill the following form and submit to the registered address of the Company within ten (10) days before holding of annual general meeting.

I/ We, _______________________________________ of ________________________, being a member of ALLAWASAYA TEXTILE AND FINISHING MILLS LIMITED, holder of __________________ Ordinary Shares as per Register Folio No./ CDC A/C No.._____________ hereby opt for Video Conference Facility at __________________________

Signature of member



1. If the Company receives consent from members holding an aggregate 10% or more shareholding residing at a geographical location, to participate in the meeting through Video Conference at least 10 days prior to the date of meeting, the Company will arrange Video Conference facility in that city subject to availability of such facility in that city. The Company will intimate members regarding venue of the Video Conference facility at least five (05) days before the date of general meeting along with complete information necessary to enable them to access such facility.

AGM Notice in Urdu

AGM Notice in English