Notice is hereby given that the 59th Annual General Meeting of the members of the Allawasaya Textile & Finishing Mills Limited will be held on Saturday October 29, 2016 at 03:30 p.m. at its registered office, Allawasaya Square, Mumtazabad Industrial Area, Vehari Road, Multan, Pakistan to transact the following business:

ORDINARY BUSINESS

• To read and confirm the minutes of the 58th Annual General Meeting of the Company held on October 31, 2015.
• To receive, consider and adopt the audited financial statements of the Company together with the Directors’ and Auditors’ Reports thereon for the year ended June 30, 2016.
• To appoint auditors of the Company for the year ending June 30, 2017 who will hold office till conclusion of the next Annual General Meeting and to fix their remuneration. The Board has recommended, as suggested by the Audit Committee the appointment of M/s Deloitte Yousuf Adil Chartered Accountants, Karachi, the retiring auditors, who being eligible, have offered themselves for re-appointment.
• To obtain consent of the members in terms of S.R.O. 470(I)/2016 dated 31st May 2016 issued by the Securities and Exchange Commission of Pakistan and to authorize the Company, to transmit the annual audited financial statements of the Company together with the Directors' and Auditors' Reports thereon to the members through CD/DVD/USB at their registered addresses by way of passing the following Ordinary Resolution:
  'RESOLVED that requisite consent of the members of the Company be and is hereby accorded and the Company is authorized to transmit its annual audited financial statements together with the Directors' and Auditors' Reports thereon to the members through CD/DVD/USB at their registered addresses, instead of transmitting the said statements in the form of hard copies.'
• To transact any other business with the permission of the Chair.

						Sd/-	
					     (MUHAMMAD ISMAIL) 						
					     COMPANY SECRETARY
					 Multan, September 16, 2016

NOTES:
• The Shares Transfer Books of the Company will remain closed from 22-10-2016 to 29-10-2016 (both days inclusive).
• Shares received for transfer at the Company’s Shares Registrar’s Office, M/s Hameed Majeed Associates (Pvt.) Limited, H.M. House, 7-Bank Square, Lahore by the close of business on October 21, 2016 will be treated in time.
• A member entitled to attend and vote at this meeting is entitled to appoint any other member as a proxy to attend, speak and vote instead of him/her. A proxy must be a member. Proxy Forms duly stamped with Rs.5/- revenue stamp, signed and witnessed by two persons, in order to be valid must be received at the Registered Office of the Company not later than 48 hours before the time of holding the meeting.
• Any individual beneficial owners of CDC, entitled to attend and vote at this meeting must bring his/her CNIC or passport to prove his/her identity and in case of proxy must enclose an attested copy of his/ her CNIC or passport. In case of corporate members, the Boards' resolution or power of attorney with specimen signatures of the nominee shall require to be produced at the time of meeting.
• For the convenience of Members, a Standard Request Form with appropriate details has been uploaded on the Company’s website. Those Members who opt to receive the annual audited financial statements through CD/DVD/USB instead in the form of hardcopies may apply to the Company Secretary at his postal or email address secretary@allawasaya.com.
• Members are requested to submit an attested photocopy of their valid Computerized National Identity Cards (CNICs) as per SECP's direction, if not provided earlier and also communicate to the Company immediately of any change in their addresses.
• Members can also avail Video Conference facility in (name of cities where facility can be provided keeping in view geographical dispersal of members). In this regard please fill the following and submit to the registered address of the Company within ten (10) days before holding of general meeting.

I/ We, _______________________________________ of ________________________, being a member of ALLAWASAYA TEXTILE AND FINISHING MILLS LIMITED, holder of __________________ Ordinary Shares as per Register Folio No./ CDC A/C No.._____________ hereby opt for Video Conference Facility at __________________________
Signature of member

1. If the Company receives consent from members holding an aggregate 10% or more shareholding residing at a geographical location, to participate in the meeting through Video Conference at least 10 days prior to the date of meeting, the Company will arrange Video Conference facility in that city subject to availability of such facility in that city. The Company will intimate members regarding venue of the Video Conference facility at least five (05) days before the date of general meeting along with complete information necessary to enable them to access such facility.

AGM Notice in Urdu

AGM Notice in English

Addendum AGM Notice in Urdu

Addendum AGM Notice in English